We are looking for the best traders to join us at Lets Love Life 2020. If you think you fit in with the design and vision of Lets Love Life and are conscious of the environment and sustainability then please read the information below and then submit your application*.
We are looking for traders that fit into our design and vision and will only contact applicants we feel will be a fantastic addition to the festival.
(*Please note a google account is need to fill out an application)
1. WHEN IS THE FESTIVAL?
Saturday 23rd May 2020
Open to the Public (trading hours):
Saturday 23rd May 12noon – 11:30pm
The site is full accessible with the food area centrally located. We work with our traders in harmony and do not over saturate stalls. We only allow 1 type off each food cuisine to be traded and we allocate stall on the basis of the predicted attendance to ensure it is economically viable for all traders.
During trading hours no deliveries will be allowed on site. Access to your own vehicles will be available. If you require a delivery to site please arrange this with the management and ensure you have a member of your staff available to accept the delivery.
3. WHAT LEGAL DOCUMENTS ARE REQUIRED?
We require all traders to provide proof of Public Liability Insurance.
Traders that are using electrical and/or gas appliances must provide us with appropriate Risk Assessments, and all electric & gas appliances need proof of recent safety checks.
Finally all traders that are serving food must supply us with UK Health & Safety Food Handling And Hygiene Regulation document.
We require this documentation on or before the 31st March 200 prior to the festival.
4. WHAT IS THE FESTIVAL CAPACITY?
The festival capacity is 3,000 for 2020. The expected attendance will be 2,000-3,000 but is not guaranteed.
5. WHAT KIND OF PITCH FEE CAN I EXPECT TO PAY?
We like to work with our traders and ensure we get good quality traders, so we don’t over price our fees. Prices are exclusive of VAT.
Small Food Trader Pitch Fee (3m x 3m) includes 1 x 16 amp feed and 4 staff passes – £200
Drinks / Coffee / Juice Trader Pitch Fee includes 1 x 16 amp feed and 2 staff passes – From £120
Non food trader includes 2 staff passes no power included – From £100
Extra 16amp power – £50 (max 2 quantity per trader)
Extra 32 amp power -£100 (max 1 quantity per trader)
Additional staff passes £20
We actively encourage new businesses – if this is your first season trading let us know and we will find a pitch fee that works for you.
Pitch fees are payable in advance by BACS transfer. Due to no-shows this is non-refundable.
6. WHAT IS YOUR WASTE DISPOSAL & RECYCLING POLICY?
Lets Love Life aspires to be a green festival and we encourage food and beverage packaging to be recyclable.
Any trader waste must be disposed of in the bins provided onsite, please ensure your pitch is left in a clean and tidy condition.
7. ARE THERE ANY RULES AROUND WHAT I CAN AND CAN’T SELL?
1. No Glass.
2. No alcohol unless explicitly approved by the organiser, exclusive to bar traders.
3. No legal highs or drug paraphernalia.
4. We aim to ensure each trader is unique, we ask you to let us know what products you are selling to ensure traders don’t overlap where possible.
8. ARE WE EXPECTED TO TAKE STAFF FOOD VOUCHERS?
If you are a food and beverage trader you are expected to participate in our food voucher scheme for volunteers, staff and artists. We will pay you £3.00 per voucher accepted. You can select items from your menu that the vouchers are redeemable against or create a special “staff dish” that fits in with the budget.
9. CAN I TAKE A BREAK AND LEAVE MY PITCH?
As long as you have a member of staff present. For health and safety your pitch must be staffed during trading hours.
10. WHERE IS LETS LOVE LIFE FESTIVAL?
Rushmoor Arena, Rushmoor Road, Aldershot, Hampshire, GU11 1PZ. (The trade entrance will be confirmed on stated on a successful application form)
11. WHAT IS THE DEADLINE FOR APPLICATIONS?
The deadline for applications is the 31st of March 2020.